The majority of EU-funded projects are collaborative projects involving organizations from various EU countries or associated countries that are organized in the form of a consortium and managed by a project coordinator. If the grant is approved, a contract known as a 'grant agreement' is signed, and project implementation can begin.
Applicants are notified of the outcome of a proposal once it has passed the evaluation stage. If your grant is approved, you will be asked to sign a detailed contract known as a "grant agreement." As an applicant, you may be required to take the following steps at this stage:
provide additional legal and administrative details not included in the proposal
be prepared to revise your proposal as indicated in the evaluation report, if applicable
There are a few steps to take to ensure that your project is completed according to agreed-upon standards and deadlines:
Reporting – You must submit regular technical and financial reports to the Commission or contracting authority
Deliverables – Depending on the project, you may be required to submit specific deliverables such as general information, a special report, a technical diagram brochure, lists, software milestones, and so on), as specified in the grant agreement.
Communicate about your project's outcomes - Effective communication is also a key component of successful EU-funded cooperation projects and programs. Communication activities must be planned from the beginning of your EU-funded actions.
The Commission will monitor your project's implementation (during or after it has begun) to ensure that it is in accordance with the grant agreement. The grant agreement specifies which activities will be carried out, the duration of the project, the overall budget, rates and costs, the contribution of the EU budget, all rights and obligations, and other details. Depending on your grant and project, the process of checks, audits, and reviews may include:
checking that the action has been carried out in accordance with the grant agreement, including determining whether deliverables and reports are consistent with the description and work plan
financial audits on your accounts as the beneficiary, to confirm the eligible costs incurred
If not otherwise specified, the results of the project remain the property of the beneficiaries under grant agreements. The European Commission, on the other hand, is granted the right to use project results and deliverables – all use and reuse conditions are specified in the grant agreement.
"Results" refers to any tangible or intangible effect of the action, such as data, know-how, or information, regardless of its form or nature, and whether or not it is protectable, as well as any rights attached to it, including intellectual property rights.
A Consortium Agreement is a contract that allows multiple sponsors to collaborate on research and share the results equally. Having more than one sponsor involved in a research project, on the other hand, does not automatically turn the program into a consortium.
Consortium Agreements are similar to Sponsored Research Agreements involving a single sponsor, except that Consortium Agreements require all consortium members to share obligations, rights, and benefits.
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